How to Write a Complain Letter for the CELPIP Exam

Among many things, CELPIP exam is required to migrate to Canada if you are going to try for The English language. So I am writing about the exercises you will have on it. One of the exercises CELPIP has is to write a complaint letter about a purchase you did. So here it is how I did.

The letter must have a clear structure. According to some little research on Google, the best structure is the following:

1. Background
2. Problem
3. Solution
4. Warning (optional)
5. Closing

This letter must be polite and try to avoid questions as "why?", as this is not helpful to get your goal done.

Background

This section will put the reader in context. It needs to be short and go straight to the point. For example, I am writing to inform you about the delayed delivered on order 999999 which was paid last March 21st, 2016.

Problem

Here you give all the facts and relevant information you have. This will help the person who is taking your complaint to have all the tools to review what is happening. Depending on the kind of problem, you can put the effect of this problem. For example, On March 21st, 2016, we purchased in your website www.inside-out.xyz a set of dog massaged device under the order number 9999999. The payment was done with VISA credit card (termination 1234). It is now May 2nd, 2016 and the package has not arrived and I don't have any communication from you about this matter, not even a tracking number. The website claims to deliver all purchases in less than 30 days within Canada. Without this device, our old and beloved pet will have problems with walking as he is 12 years old dog.

Solution

Propose a solution to your problem. It is a polite way to give a second chance. For example, Please send the tracking number as soon as possible.

Warning

This is optional and it depends on how the situation is. For example, Otherwise, we will look for another vendor, ask for a refund and complain to the authorities of possible fraud.

Closing

Be polite and finish on good terms. For example, I look forward to hearing from you.